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The board room is the places where the most important decisions for your organization are taken. Effective board meetings are essential to the success of your business regardless of whether they are the catalyst for an innovative strategy or prevent you from making a costly error in strategy. Boardroom etiquette, a solid knowledge of the parliamentary procedure and an ability to spark productive discussion are key.

A well-planned meeting agenda is the foundation for an effective board. It sets the meeting’s objectives and outlines the key issues to be discussed and directs the flow of the discussion. It also enables the board to discuss all the required topics within the designated meeting time and is a significant part of a company’s overall governance.

The presider will call the meeting to order once the time is set. He or she will then proceed to call the roll to ensure that there is a quorum. The agenda and previous minutes will be approved once the attendance of all attendees has been counted. The board then reviews any old issues that are still unresolved and discusses any new items that have been added. After these issues have been addressed, the board can call the meeting to a close.

To ensure that the boardroom is running smoothly, it is best to reduce the time spent on reports or “have to” items. This gives the board more time to discuss the most important issues and the direction of the business. The board could also reduce the number of reports by asking the officers and committee chairs to only share the most important information in a concise and brief report prior to the meeting.

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