Document management is a crucial aspect of any company. It is where all documents that are sent outbound are stored, created, and distributed and in which you can control the flow of information to your customers. A well-managed process for managing outbound documents can improve your customer service and increase sales and profitability. A poorly-managed document system can lead to chaos, confusion and misplaced documents that can harm your brand image, costing you money, and even result in customers leaving.

The three most important characteristics of a document administration system are capture, store and retrieve. This can be accomplished by scanning paper into a digital format and indexing the document using hand entry and enterprise resource management (ERP) Integration and zonal optical characters recognition (OCR) or barcoding, prior virtual data rooms to distributing the document for use. An EDMS can also facilitate collaboration within the company with features such as the ability to tag, categorize and search capability.

Central storage can safeguard your documents from error and malicious intent through access controls and version control. This ensures the latest versions are always available and older versions can be archived quickly.

Outbound document management systems can be utilized to ensure compliance with internal and external regulations. Features like automated workflows, document classification, tagging, and retention schedules can help your team comply with ISO 9001 Document Management Standards or FDA and GMP regulations.

Deixe um comentário

O seu endereço de email não será publicado. Campos obrigatórios marcados com *